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For ERP LN feature pack upgrade, what method of install are you using?
Installation Wizard into existing VRC
37%
Installation Wizard into new VRC
39%
Manual into existing VRC
3%
Manual into new VRC
21%
Total votes: 38

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  #1  
Old 24th September 2002, 16:25
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Baan: c3 -> c4 - DB: Oracle - OS: Unix
Close Year mid-year, 2 in one year ?

I just heard through the grapevine that the internal powers that be are thinking about pulling a close year for this upcoming month end in as a result of a recent by-out. In Production.

Normally this would be the close of period 9.

No one's ever tried this scenario in our test boxes, but the word is that if the request comes we have to go through with it.

I am working frantically with my staff to ensure that we have a
backout plan in place in case something goes horribly wrong. It
would be ideal if we could do a full backup (for restore) on a
Friday and attempt the close over the weekend, but month
end comes mid-week.

Personally I have no idea what to expect.

Has anyone ever attempted to do a close year mid-year ?

Help...

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  #2  
Old 24th September 2002, 21:48
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Baan: IVc3mcr - DB: Oracle 9.0.2 - OS: UNIX - Sun 2.8
OK all I'm just Brainstorming here.........a few ideas to help get things started..... no defined process!!!
You WILL have to come up with a new 'year number' ie. 8002 = 2002. Whatever you choose will be incremented forward into all following years so, choose something Finance can live with for the rest of Baan time. You would also need to set up the 'new' year number in Maintain Peiods session for period type and year.
EX: Period type = Fiscal
Year = 8002 (2002b)
then define the fiscal/reporting years' start/end dates. You can re-synch the 'new' year number in the description field for the year ie, 'Year 2002b'. Then, define start and end dates for the periods. These will be real time dates (don't use the 'new' year in the start date).

You would have to make appropriate GL entries to carry the ending balances for September thru the last 3 periods of the current year. You would put the 'new' year number in the 'Next Fiscal Year' field when you run the close year session. (I'm not sure if Baan will stop a close if 'sysdate' is before fiscal year end date! you tell me! )
If you use the period description field in maintain periods to re-synch the period/year (Jan 2002b) then, you won't be to bad off as far as report headers. If the start-end dates have not changed, you would carry the GL ending balance from the prev. year close thru to period 10 of your 'new' current year using the appropriate GL entries. and on you go.... You also have to consider keeping the early periods in the new year CLOSED so baan will not automatically create transactions into them. I realize you said this was driven by a production concern but, with ERP your GL is the bottom line to close a year. I'm not sure what else you need to take care of as far as other modules are concerned. There are a lot of common sense efforts you need to do before the close year process that I haven't mentioned because I figure you know them already. This is just ideas to get your periods defined and closed so Opening Balances will roll forward.
I hope some of this will help get you started.
regards,
BB
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